Meeting Notes 2004

October 15, 2004
April 25, 2004
October 25, 2003

October 15, 2004 - General email update

Membership Fees; Informal Meeting at Welsh AGM; Sport Pony Booth at Spruce Meadows Masters 2005; Fall Private Treaty Sale Update

Membership Fees have been set at $30 for a single membership for the remainder of 2004 and 2005. We will proceed with Incorporating Federally. We must also join Equine Canada and will determine the required fees.

Sport Pony Canada Informal Meeting: Alana Longman will be attending the Welsh Pony and Cob Society of Canada AGM in Leduc, Alberta during the weekend of October 22,23,24 and would like to meet with people that are interested in Sport Pony Canada. For more information please contact Alana at alanario@hotmail.com or 306-656-2051.

Sport Pony Booth at Spruce Meadows Masters 2005: Would you be interested in having a Sport Pony booth in the Equifair tradeshow and participating in the demos during the Masters at Spruce Meadows in September 2005. The cost for a booth is $1500. The opportunity to promote ponies and our organization would be incredible. Over 50,000 people from around the world attend the event and it is located at a world class venue. It is possible that we could share the booth with another Pony organization. We would require financial commitment from pony breeders and trainers interested in advertising at the booth. The potential cost could be $100/farm or trainer. People would be required to work the booth and ponies would be needed for the display stall. People and trained ponies would also be required to participate in the demonstrations. If this interests you and you’d like to become involved please contact us as we will need very definite commitments to proceed.

Private Treaty Sale 2005 - Dates and location have been determined: to be held in September, 2005, during the Spruce Meadows Masters in Calgary, at a location in close proximity to Spruce Meadows. Two locations have been suggested: Hebsen arena in Okotoks and Millarville Racetrack at Millarville. The facilities have indoor arenas and plenty of stabling. The barns could be open for public viewing between noon and 9pm with the showcase between 6pm and 9pm. The possible time frame could be the Thursday to Saturday or Friday to Saturday during the Spruce Meadows Masters weekend. The idea to have the Sale in conjunction with the Masters was suggested as there is a very large population of potential customers coming to Spruce Meadows that week. This would be a great opportunity for selling trained sport ponies. Comments or suggestions would be appreciated.

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April 25, 2004 - Sport Pony Canada Meeting

Present: Nita Wilson, Elsie Priddy, Alana and Bill Longman, Gord and Dawn Davey

1. The meeting was called to order at 2:45 pm on Sunday April 25, 2004.
2. Elect/Appoint Executive

Dawn Davey volunteered for the Secretary/Treasurer position.
Alana Longman volunteered for the position of President.
Gord Davey volunteered to be the Vice President.
Susan Stepney volunteered to be a Manitoba representative.

3. Name Selection

Motion: To accept the name Sport Pony Canada. Nita Wilson/Elsie Priddy. Carried unanimously.

4. Development of Business Plan and Budget

a. Goal-forming as a national organization with provincial chapters starting with Saskatchewan. We will help any interested provinces form their chapters and work toward similar goals.
b. A business plan, budget, and constitution must be developed to determine operating expenses.
c. Group formation (determine whether it will be incorporated or not )
d. Development of membership fees
e. Shows and sponsorship

5. Brainstorm session

a. Shows
   i. Ebon Stables in Saskatoon will allow ponies to be ridden by adults
   ii. Suggested that we aim to have a minimum of 2 shows/province utilizing a point system (to be determined- Alana will investigate the Equine Canada and Quarter horse point systems)
   iii. Must determine the classes in each division

1. Jumper
2. Driving- could be held in conjunction with Combined Driving Trials or Events
3. Dressage
4. Eventing- Encourage ponies to compete at recognized Three Day Events
5. Reining

   iv. Search for members who are specialized in the above divisions to help determine the potential classes that points could be awarded upon in each discipline and the shows or events that would be approved for points. We must consider all levels of rider and pony training when we are determining the desired classes and shows to enable the beginner as well as the advanced pony to compete.

b. Showcase/Private Treaty Sale
   i. Future- Host a showcase and private treaty sale to feature well trained sport ponies attracting potential buyers to a central location.
   ii. Present- Ebon Stables will be hosting a showcase and private treaty sale in Saskatoon in September of this year for horses and ponies. A maximum of 40 animals will be allowed.

6. Message board online for discussion and online meetings

a. The next meeting will be held online and the date is to be determined.
b. Online meetings and message boards are likely the best way to keep all members across the country informed.

7. AGM

a. Plan for October/November 2004.

8. Nita Wilson adjourned the meeting at 4:55pm.

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Oct. 25, 2003

A meeting was held at Kelly Acres (Harris, SK) on Oct. 25, 2003, regarding the foundation of a Sport Pony Association (no official name yet). The idea has received strong support from BC, Alberta, and Saskatchewan.

Discussed and defined mission statement and goals.

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